Getting Organized – tips for effectiveness
My office was in disorder. What can I do?
It being in this state was causing me to procrastinate. A clean room allows a person to better concentrate. I had to do something great. So I would not hand things in late. I didn’t want to be relegated to fate. So I had to start with a clean slate. (and desk for that matter)
Ever wonder where the quote of “cleanliness is next to godliness.”
In Mesilat Yesharim / the Path of the Righteous – Rabbi Moshe Haim Luzatto teaches the path of how to achieve “cleanliness is next to godliness.” Here is the quote:
“From here Rabbi Pinchas ben Yair derived: Torah brings to watchfulness; Watchfulness brings to Zeal; Zeal brings to Cleanliness; Cleanliness brings to Separation; Separation brings to Purity; Purity brings to Piety; Piety brings to Humility; Humility brings to Fear of Sin; Fear of Sin brings to Holiness; Holiness brings to the Holy Spirit, and the Holy Spirit brings to the Revival of the Dead.” …
When i go to study in the Beit Midrash / House of study – the first thing I try to do is to clean and clear the desk. This way i can concentrate better.
Here are some tips to run a cleaner office or home.
Encountering things you don’t need constantly? Use the one time rule – deal with it and file it away or discard it.
Remove everything rule.
Decide on a corner or area to clean. Remove everything from one corner put it in a box and then put the things you need back. it’s easier than deciding whether to keep or throw away everything when everything is on your desk.
Put a cap on internet, email, whatsapp, face book etc.
Get an online Dropbox account
Dropbox allows your files to be synchronized on all your computers, phone and/or tablets. it saves time from you updating every file every time.
Connect or un-connect
Should you have an attached (with cable) mouse or keyboard or unattached (bluetooth). it depends. are you someone who tends to lose things. it is better to have a cable. or several mice (in case one is lost)
Use things for their purpose.
I have a filing cabinet. For many years i used it to store tools. Then I figured it out. Perhaps it is better to use it to file folders. I had much paper lying around. I filed them away and made things less cluttered.
Don’t fall back into messiness
Make procedures that your clean desk does not become a mess again. Each thing should have its place. also clean desk once a day or week.
Tons of little paper notes? File them on a note system – like Evernote or another cloud note system
Light can make you more efficient. One because you become more cheerful. Secondly you see things better. Add light to a room or desk.
Get a bigger monitor if you work on a computer. You use a laptop? Get a monitor to attach it to when you are at home office or work.
Frequency of access
A common sense rule is – what you need frequently keep close and easily accessible. That you use infrequently can be put away farther.
Get shelves and plastic storage boxes – label each box
Delegate to others the task of filing papers
Once you determined the categories of your files by putting initial clean-up files in your filing cabinet.
It is good to have a quick label printer to label things quickly. Make address labels or label folders or places where you put things. You might want to purchase a dymo 450 turbo label printer.
Definitely Keep – Definitely Throw – Definitely Give
Once you put everything in your drop box – take out the things that you definitely want to keep, throw or give. Make those three piles.
There will be little stuff left. Small things put in a ziplock bag to deal with later
Put ideas and other random notes on notepad program
Type them there – it might be easier to copy and paste to other programs afterward than to be distracted by other features of programs.